Which Tulsa County Office Handles What: A Property Owner's Directory

The Assessor: what your property is worth on paper

The Tulsa County Assessor places a fair cash value on property as of the tax date, which is 1 January each year, and maintains the parcel record: owner of record, legal description, characteristics, and the assessed value the tax is calculated from.

Call them about: your assessed value, exemptions including homestead, protests and informal appeals, the characteristics recorded for your property, and parcel information generally.

Deadlines they publish: a ten per cent statutory penalty applies to business, farm and manufactured home personal property renditions not received or postmarked by 15 March, rising to twenty per cent after 15 April. The Board of Equalization adjourns at the end of May unless it votes to extend to 30 June. Real property divisions and combinations must be filed with the County Clerk with a notary date no later than 31 December to apply to the current year tax roll.

Our guide to Tulsa County property records covers using their parcel search, and our article on the homestead exemption covers that side.

The Treasurer: collecting the tax

The Tulsa County Treasurer collects property tax, handles delinquency, and runs the June resale auction. Their taxpayer information line is 918-596-5071.

Call them about: what you owe, payment arrangements, delinquent balances, whether a parcel is scheduled for resale, exemption from tax resale, and county owned properties for sale.

Have ready: your parcel or tax roll item number, the owner's name, or the property address. Any one of the three is enough.

Our page on property tax dates sets out the calendar and the half-payment rule that catches people every year.

The County Clerk: deeds and everything recorded

The Tulsa County Clerk is the registrar of deeds and holds the official land records for every parcel in the county, including those inside Tulsa city limits. Real Estate Services is at 218 W. 6th Street, 7th Floor, and the number is 918-596-5801.

Call them about: deeds, mortgages, liens, releases, easements, assignments and subdivision plats. Copies and certified copies. Recording a document.

They provide an online document search requiring an account, and LOCCAT, a map-based application combining Clerk, Assessor and Treasurer records.

Our page on getting a copy of your deed covers this in detail.

The city: permits, code and zoning

This is where the county and city split, and it is the split people most often get wrong. Building permits, code enforcement and zoning for property inside Tulsa city limits are city matters, not county ones.

The City of Tulsa handles permits, code enforcement and zoning within the city, and operates an open data portal alongside its permit centre. Zoning verification letters go through Tulsa Planning, and it helps to include the county parcel number and legal description when requesting one.

The Tulsa County Inspections Department maintains building permits, inspection records and construction records for unincorporated areas of the county.

Your own municipality handles it if the property sits in Broken Arrow, Owasso, Jenks or any of the other towns.

Our page on code enforcement citations covers what a notice actually means.

Quick reference

What is my property worth on the tax roll? Assessor.

What do I owe and when? Treasurer, 918-596-5071.

Who is on the deed? County Clerk, 918-596-5801.

Is there a lien? County Clerk for what is recorded; a title company for a full search.

Was this addition permitted? City of Tulsa inside the city, County Inspections in unincorporated areas, your own town elsewhere.

Why did I get a notice about my grass? City code enforcement.

Can I build on this lot? Zoning, so the city or your town's planning office.

Is the mineral estate severed? County Clerk records, though establishing it properly usually takes a title search.

My relative died and the deed is in their name. An Oklahoma probate attorney, after you have found the recorded deed.